Commands-Home-PublicFolders-icon Public folders

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Commands-Home-PublicFolders-icon Public folders

This command can be used to automatically create and configure public folders in the file system matched to individual Active Directory groups.

It can be used only in group type projects.


Once configuration is complete, you can use the Store in Active Directory command by selecting the Public Folders option to create or update public folder access permissions for each individual group selected in the main grid.


Scope of the command and location of the configuration


The command takes effect at the project level and the configuration is embedded in the document template, so if you create a template from the project, the public folders configuration is stored within it.





The network path (UNC) of the shared folder that will be the container for the public folders must be specified, The root folder must therefore be an existing shared folder that is both share- and security-accessible.


The name of the public folder to be created for the target group will be composed from the attribute chosen from: name, sAMAccountName or mail, of the group.


Several options are available for path composition; you can use only the group name placed directly in the root folder or create the path based on the levels in the Active Directory organizational unit structure.


You can also add a prefix or a postfix to the public folder name.


The wizard shows a real-time example of the resulting configuration based on the record selected in the main grid.


For the public folder, security permissions can be customized; these are applicable to the target group and also to the group or user entered as a value in the managedBy attribute of the group.


The following levels are available for each entity



Read and Execute


Full control


Domain administrators always have Full Control access permission.


If you mark the Protect public folder structure from changes or accidental deletion checkbox, additional restrictions are added that prevent deletion of the entire public folder or any of the subfolders preset during configuration. These restrictions are not applied to administrators


Within the public folder you can prepare a list of subfolders, if you want to protect them from accidental deletion by users, mark the Protect public folder structure from changes or accidental deletions checkbox in the previous step of the wizard.



See also: Store in Active Directory